Getting Started with Blackbird RSVP
How to send email invitations
Blackbird email invitations are a great way to invite people to your event - and look great on any device. Here are a few Frequently Asked Questions about our email invitations.
Blackbird email invitations are a great way to invite people to your event - and look great on any device. Below are a few Frequently Asked Questions about our email invitations.
How do Blackbird email invitations work?
You have the ability to send an email invitation to your list of possible attendees. To use this, visit the Manage Event Invitations link on your event's dashboard. Simply add attendees one-by-one or upload a spreadsheet of invitees. Your email invitations will contain an RSVP button that sends recipients to your Blackbird RSVP event page so they can learn about your event and let you know if they will be attending.
What will they look like?
The Send Invitations page contains a preview of the email. The email invitation uses the banner image you uploaded to the top of your event page & the event details you entered when you created your event.
How to send email invitations
Blackbird email invitations can be sent one at a time or by uploading a spreadsheet of invitees.
To send invitations one-by-one, enter your invitee's information on the Send Invitations page, as shown below:
To upload a spreadsheet of invitees to invite, first download our CSV invitee template from the Send Invitations page and enter your invitees there. Save the file, then upload it and click send. See below:
What email address are the invitations sent from?
Email invitations are sent from a Blackbird email address, with your event's organizer listed as the sender. All replies to your email invitations will be sent to the email address of your event's organizer. To edit this information, visit the Edit Settings page from your event's dashboard page.
What in the email invitation can I edit?
Your email invitations will automatically use the information about your event, including the event's name, date, time, location, and host. In addition, it will automatically use your event's banner image on the top. You have the ability to add a custom message to your invitation as shown below. Make sure you do this before sending out your invitations!
What if I need to edit part of the email that can't be edited?
One of the best parts about using Blackbird RSVP for your events is that each of your events will have a unique URL that you can use to promote your event. This means that if you needed to make additional customizations that aren't possible in our interface, you can use an email design tool and simply link to your Blackbird page inside that email.
If you're looking to do this, we recommend Mailchimp or TinyLetter (who both have great free options).
Will I get notified when someone responds?
The event organizer will receive an email when anyone RSVP's. The organizer can opt out of these emails by visiting Edit Settings from their event's dashboard, and clicking on Host Info.
Can I send email reminders?
Yes, you can. Use the “Reminder to RSVP” email to help increase attendance. You can also issue a reminder to all your guests a few days before. To access these email features, visit the Email Manager.
Getting Started with Blackbird RSVP
Blackbird RSVP is a great and simple tool to use for your personal and corporate events. It helps you create a beautiful registration page, send email invitations, collect RSVP’s and/or sell tickets.
Welcome! We can’t wait to host your event invitations!
Blackbird RSVP is a great and simple tool to use for your personal and corporate events. It helps you create a beautiful registration page, send email invitations, collect RSVP’s and/or sell tickets.
There are two overview videos that can help you become familiar with creating a Blackbird page for your event and sending invitations. Give them a watch and feel free to reach out to us if you need help!
Getting Started with Blackbird RSVP
Watch this video for a (somewhat!) brief overview of Blackbird RSVP.
Email Invitation Overview
There are many ways you can send your Blackbird RSVP page. The URL for your event can be shared in your own email system, by text or anywhere you’d like to share it - it also can be shared through our own built-in email manager. To learn more about creating and sending email invitations through the Blackbird RSVP Email Manager, watch this video:
Ways to promote your event
Whether you're selling tickets or just collecting RSVPs, we have some ideas for how you can ensure your event is well attended. Here are a few ways you can consider promoting your event.
Whether you're selling tickets or just collecting RSVPs, we have some ideas for how you can ensure your event is well attended. Here are a few ways you can consider promoting your event.
Blackbird RSVP Email Invitations
Send great looking, mobile-responsive email invitations that match your event's RSVP page. Our email invitation tool allows you to add a custom message and send it out to as many invitees you'd like.
Facebook / Twitter / Instagram
Create a Facebook Event
You're thinking: Wait? Don't I just use Blackbird for that? The thing about Facebook events is while they aren't a reliable way to see who is actually attending your event, they are a really effective promotional tool.
Pro tip: Add your Blackbird RSVP page to the "Get Tickets" section of your Facebook event. Even if your event isn't selling tickets, this will help you get an idea of who is actually coming.
Use an Image
Whichever platform you're using, remember to use an image. Content with images get 94% more views than content without them.
Pro tip: Your banner image from your Blackbird RSVP page can be a great one to share and will help your event's brand look consistent.
Call-to-Action
Make sure to add a call-to-action in your social media posts. On your Instagram posts, consider adding a link to your event page in your profile.
Pro tip: Consider using Register Now, Learn More, and Buy Tickets
Email Signature
Write a brief teaser for your event that you and your team can temporarily add to your email footers, hyperlinking to your Blackbird event page.
Pro-tip: Sure, you can consider adding an image to your footer - but we're of the mindset that when it comes to email, simple is better. Try something like this, instead:
Erin Smith, Marketing Manager
Corporation ABC // erin@corporationabc.com
You're invited! RSVP for our holiday party on December 10th
Website
Use your website to promote your event. You can consider adding your event to your website's banner, talking about it on your blog, or adding it to an Events page.
How to sell tickets & collect payments for your event
Blackbird RSVP lets you collect payments or sell tickets for your event. Here are a few frequently asked questions about payments.
Selling tickets or collecting payments for your event? Here are some tips:
How to add tickets to your event
On your event's dashboard, click on Edit Settings and visit the Tickets field.
How does the Blackbird RSVP ticket transaction fees work?
Blackbird RSVP allows event hosts to publish ticketed events free of charge and takes a small cut (1.99% + $1.00 per ticket, capped at $9.50) from each ticket sale. Our payment processor also charges a small fee (3%) for each ticket sale.
For example, If you are collecting $20 per ticket, your attendees will be charged $22 per ticket, covering both the payment processing fee and the Blackbird fee.
How do I get paid after my event?
Blackbird will send a check to the event organizer within three days of your event. This allows the organizer to issue any necessary refunds up until the event occurs. If you’d prefer direct deposit or if you’ll be selling tickets over a long period of time and would prefer more frequent payments, please email the details to info@blackbirdrsvp.com and we’ll take care of your request!
To ensure your payment is sent in time, make sure you visit Getting Paid on the Event Settings page.
How do I issue a refund?
Email info@blackbirdrsvp.com with the attendee's name and email address and we will issue refunds promptly.
Can I offer a discount code to attendees?
Yes, you can issue discount codes with $x off or x% off. This can be a great incentive to get attendees to buy tickets early or to offer free tickets to sponsors. Visit the Edit Settings page and click on Coupons to create them (as shown below).